CN
, a Digital Document Management System
for Modern Organizations
FilesDay is a comprehensive digital document management system that covers everything from import, storage, and search to collaboration, approval, and secure destruction with proper documentation.
Unlimited
Number of users
1,000+
Concurrent users
Zero
Deployment during downtime
Real-time
Data transmission
What problems does FilesDay help solve ?
Reduce clutter, increase clarity
Centralize all documents in a single location
Full-Text Quick Search – OCR
Submit for approval and track status in real time
Set permissions, view history, and prevent data leaks
FilesDay
Comprehensive Digital Document Repository
Create a Job
Start a new workflow
Upload File
Upload files to the system
Checking Out and Returning Materials
Manage Document Loans
Document Library
Create folders, create files, and manage documents
Overview
Overview of the FilesDay System
Solving Document Management Challenges Within Organizations
Documents are scattered across email, local drives, and USB drives, with no central system
I can't find the old document, and I'm not sure which version is the latest one.
Approval delays because the system still relies on email or paper, and it is difficult to track the status
Lack of granular access control, no audit trail, and security risks
There are risks related to the PDPA,
, e-Signature, and compliance with Thai law.
, e-Signature, and compliance with Thai law.
Legal e-Doc
Practical and legally admissible digital documents
PDPA 2562 e-Sign CA Digital Signature Section 12/1Stored in the Cloud and on the Central System
Search using AI and metadata in seconds
Transmitted through the central system and with access control
Get an e-Signature Online Right Away
Controlled Disposal with Audit Log
Compliant with Section 12/1 and Digital Signature
Core capabilities
Key Features of FilesDay
Summary of the system’s key features that help organizations manage documents in a systematic, secure, and auditable manner
Document Management
Store, search, share, and manage an unlimited number of versions. Supports multi-level nested folders.
Workflow & Approval
Create approval, request, and acknowledgment workflows using drag-and-drop functionality, complete with DOA
Security & Compliance
RBAC, Encryption, Audit Log, Dynamic Watermark, and support for PDPA and e-Sign
Full-Text Search
Full-text Search, OCR Recognition, and AI Semantic Search with RAG
Monitoring & Reports
Track progress via the Dashboard, Activity Log, and real-time task reports or forms
Form Builder & DOA
Create digital forms and set up approval workflows to align with the organizational structure.
Document life cycle
Covering everything from the start of the process through to document destruction
FilesDay is not just a file storage solution; it is a system that helps manage the entire document lifecycle across the organization—from receipt and storage to approval, retrieval, and secure destruction with proper documentation.
STEP 1
Receive documents
Upload / Scan and save document data
STEP 2
Split File
Sort by type, project, or department
STEP 3
Register
Assign Document Numbers and Metadata
STEP 4
Send for signature
Submit for approval and track status in real time
STEP 5
Centralized Storage
Search and use immediately
STEP 6
Retention
Set Document Expiration Dates and Notifications
STEP 7
Controlled Disposal
Delete in accordance with the policy and keep a record of the evidence.
Why should you choose the FilesDay document management system (
) ?
Supports 1,000+ concurrent users, real-time WebSockets, and zero downtime
Unlimited Users & Storage in a format designed for easy scalability
100% compliant with Thai law; supports PDPA, e-Sign CA, and digital signatures
We offer four service models, ranging from SaaS to Custom Enterprise
Enterprise-level security features such as RBAC, encryption, dynamic watermarking, and audit logs
Supports OCR and full-text search
Document Management Details
Everything you need for document management
Unlimited folder hierarchy—create folders and subfolders at any depth
Automatic Version Control: Records the history of every version and allows you to restore it at any time.
Document Check-Out and Return System: Tracks Both Original Documents and Digital Files
Preview & Control Permissions: View / Comment / Edit / Disable Downloads on a Per-User Basis
Dynamic Watermark: Automatically adds watermarks to all documents to prevent data leaks
Accessible from anywhere, on any device
Service model
Break free from the constraints of your legacy document management system — grow your organization without limits
Unlimited users • Unlimited workflows • Unlimited forms • Ready to support enterprise-level growth
Unlimited users
Unlimited Workflow
Unlimited Form
Unlimited folders
| Topic |
SaaS |
PRIVATE | ON-PREM | CUSTOM |
|---|---|---|---|---|
| Install | On Cloud | Private Cloud | Client Server | Client Server |
| Installation time | 3 weeks | 1 month | 2 months | On the job |
| User | Unlimited | Unlimited | Unlimited | Unlimited |
| Workflow | Unlimited | Unlimited | Unlimited | Unlimited |
| Form | Unlimited | Unlimited | Unlimited | Unlimited |
| Folder | Unlimited | Unlimited | Unlimited | Unlimited |
| Storage | 100 GB | 100 GB | Customer Preparation | Customer Preparation |
| Security | Standard | Standard | Standard | Standard |
| Suitable for | Get Started | Central organization | Enterprise | Enterprise |
A document management system that fully supports a 100% paperless policy
Start creating digital documents from the very beginning at
Create, receive, and store documents electronically from the very beginning—no need to print to get started
Digital documents are legally valid substitutes for paper documents
Documents are managed in accordance with the ETDA e-Document Lifecycle principles and have a complete history and record of actions taken
Paperless Workflow and Approval
Submitting, reviewing, approving, and tracking document status is done entirely through the system—no printing or physical file handling required.
Search for and use documents without printing
Search for, view, and work on documents directly through the system, reducing the need for printing for added convenience
Systematically manage document retention periods
Set retention periods, issue alerts for expired documents, and reduce the storage of unnecessary documents
An electronic document repository replaces paper filing cabinets
All documents are collected and managed in the organization’s central repository, reducing the need for filing cabinets and storage space.
